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Users

P
Written by Posbel
Updated over a week ago

👥 Users — Access Management

🧭 Overview

The Users page allows you to manage staff accounts and control access to:

  • the administration panel

  • the Android POS application

Each user is assigned specific rights based on their role and granted capabilities.

🔐 Default Administrator Account

By default, an Administrator account is created for each establishment.

This account:

  • has full system privileges

  • provides complete access to the administration panel

  • can log in to the Android POS app if a PIN code is set

  • is unique per establishment

💡

The Administrator account is essential for initial setup and overall system management.

➕ Creating a User

When creating a new user, only the following fields are required:

  • Username

  • Password

  • PIN code

  • User type

💡

Advanced settings (capabilities, printers, terminals, etc.) are not required at creation and can be configured after the user is created.

👤 User Types

Four user types are available:

🛠️ Administrator

  • Full access to all features

  • Only one administrator per establishment

  • Access to the administration panel

  • Access to the Android POS if a PIN code is assigned

🍽️ Server

  • Represents a standard employee (e.g. waiter)

  • Logs in to the Android POS app using a PIN code

  • Uses an existing terminal (Register or Main)

📟 Register

  • Terminal account assigned to a tablet

  • Servers log in using their personal PIN

  • Multiple registers can be created per establishment

🧠 Main

  • Single central terminal per establishment

  • Manages:

    • print distribution

    • communication with printers

  • Recommended for single-terminal setups

💡

  • Use Main for a simple one-terminal installation

  • Use Main + Register for multi-terminal configurations

✏️ Editing a User

Once a user is created, additional options become available in the edit view.

⚙️ Advanced Settings

  • Payment terminal

    • Assign a card payment terminal

  • Terminal IP address

    • Define the IP address of the assigned terminal

  • Terminal ID

    • Required for certain terminal types

  • User printer

    • Available for Main or Register users

    • Enables printing of receipts and orders

  • Capabilities

    • Fine-grained access control via a dropdown menu

💡

These settings are not available during creation, only after the user has been saved.

🧩 Capability Management

Each user can be assigned specific capabilities, allowing precise control over system access.

Capabilities are grouped by category:

🛡️ Admin Capabilities

Control access to the administration panel and system configuration.

  • Admin login

    • Allows a Server-type user to access the admin panel

⚠️

This option is mandatory to grant admin access to non-administrator users.

Available features:

  • Products – Product management

  • Product groups – Category management

  • Tables – Table management

  • Printers – Printer configuration

  • Clients – Client management

  • Promotions – (Not available in SCE Certification v1)

  • Invoices – (Not available in SCE Certification v1)

📊 Analytics Capabilities

Access to data, history, and statistics:

  • Dashboard

  • Accounts – Account history

  • Shifts – Shift history

  • Orders – Order consultation

  • Stock – Stock overview

💳 Payment Capabilities

Control authorized payment methods:

  • Error

  • Bank transfer

  • Free / Complimentary

🖥️ Kiosk Capabilities

Control options available on self-order kiosks:

  • Disable Card

  • Disable Cash

  • Disable Dine-in

  • Disable Takeaway

These options allow precise adjustment of ordering and payment methods depending on the kiosk setup.

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